The 5 Top Benefits of Effective Space Management with Archibus

“For every minute spent organizing, an hour is earned” – Benjamin Franklin

When was the last time you felt productive and peaceful when you walked into a poorly organized office? Now compare this to one of those offices that seem to have a place for everything and everything in the right place.

Human beings are greatly impacted by the environment around them. Good space management assists companies and organizations to achieve their business goals while meeting operational needs and reinforcing their brand and culture.

Space management helps in attracting and retaining talent. In the post-COVID world, the prospect looms of a more location-independent and flexible workforce.

Space management also helps organizations reduce their real estate footprint, consolidate their property portfolio, and manage real estate costs effectively.

With growing real estate portfolios, organizations have had to move beyond ‘gut-feel’ when it comes to space management. Space management tools can help organizations make optimized, data-driven decisions.

Here’s a look at some of the top benefits of space management using Archibus.

1. Clear Insights into Occupancy Dynamics

As digital collaboration and remote working become a normal part of today’s enterprise vocabulary, the office space will also experience a shift.

Organizations are likely to incorporate greater social distancing, flexible work schedules, and hybrid work models.

Archibus Space enables organizations to gain deep insights into occupancy dynamics through occupancy surveys and detailed reporting.

Accurate occupancy statistics help organizations plan future space requirements, ensure optimal utilization, and improve forecasting.

2. Optimized Space Planning and Forecasting Capabilities

Organizations need to stay ahead of planning for future space needs. Different occupancy scenarios should be tested before investments and adjustments are made.

Archibus Space helps align current space plans with strategic space plans while enabling short, medium, and long-term forecasting.

It supports scenario planning involving space configuration, allocation, leased and owned properties, and future projects.

3. Greater Accountability Towards Space Usage

Every inch of office space costs money. Organizations must ensure departments utilize the space allocated to them efficiently.

Internal chargeback mechanisms help departments become more accountable for space utilization.

Efficient space usage reduces occupancy costs such as housekeeping, utilities, and energy expenses.

Archibus improves departmental cost reporting and provides visibility into future growth projections, moves, acquisitions, and consolidations.

4. Ease in Managing the Total Cost of Occupancy

Organizations need complete visibility into how much space they have and how it is being used.

A lack of clarity on occupancy costs can impact profitability and performance.

Archibus enables self-service access to inventory and usage reports, helping decision-makers improve efficiency through better planning.

It also helps evaluate building performance, benchmark facilities, and enhance overall space utilization.

5. Improve Cost Efficiencies with Hoteling

Many organizations invest in more real estate than necessary due to lack of visibility into actual usage patterns.

Along with underutilized space, organizations often lose money in utilities, operations, and energy costs.

Hoteling and Hot Desking allow organizations to better utilize existing space by dynamically allocating workspaces.

This improves utilization, reduces costs, supports mobile workers, and creates a more collaborative work environment.

Why We Need Space Management Now More Than Ever Before

Modern workplaces support agile working, collaboration, and flexibility. This has reduced the amount of space required per employee while maintaining productivity.

As more people work remotely, reliance on office space is reducing while reliance on technology is increasing.

Space management will continue to grow in importance as organizations strive to optimize resources and assets more effectively.

Archibus offers a comprehensive suite of space management capabilities that help organizations remain productive, efficient, and prepared for the future.